Business travel, next level:
when the car becomes a mobile office

Short answer: when someone else drives, the car stops being dead time between appointments and becomes a quiet, private office. You take calls, finish the deck, read the contract once more — and arrive at the next meeting prepared rather than flustered by traffic and parking.

A typical business day in Tallinn or Riga is not one long meeting. It is a flight, a hotel, a client in one district, lunch in another, a site visit outside the city and a dinner in the Old Town. Each leg is short, but together they easily add up to two or three hours. The question is simply who uses those hours — you, or the traffic.

This article is about the individual traveller: an executive, a founder, a consultant or a pair of colleagues on a tight schedule. If you are planning a trip for a whole team, read Business trip on wheels, which covers meetings on the road for groups.

What makes a car a real mobile office

• Connectivity. Wi-Fi is included in every Transfero booking, so your laptop is online the moment you sit down. Download key files for offline use anyway — it is a good habit on any rural stretch.
• Privacy. A private cabin is not a train carriage or a departure lounge. A sensitive call or a frank conversation with a colleague stays between you.
• Calm. No navigation, no parking, no looking for the entrance. The driver handles the logistics; you keep your attention on the work.
• Reliability. A licensed, professional driver who knows the city, a confirmed booking and a pick-up time you can plan around.
• The basics. Still water on board, space for a laptop bag and a suit carrier, and a temperature you choose.

Which car for which kind of work?

Prices are per vehicle. A "transfer" is a ride from A to B lasting up to one hour. See the full price list for other vehicles and intercity routes.

S-Class: a private office for one

The S-Class is the classic executive car for a reason: a quiet rear seat, room to open a laptop and an atmosphere that suits a phone call with the board as much as a short rest before a negotiation. It is also the natural choice when you are collecting an important guest from the airport — the impression starts at arrivals.

V-Class: a small meeting room

In the V-Class the rear seats can face each other, with a table between them. For two to four people that turns a 40-minute ride into a proper working session: one last run-through before the client, a debrief after it, or a quick decision while everyone is in the same place.

A business day with a driver: how it works

1. Arrival. Your driver meets you at the airport with a name sign. Flights are monitored, and if yours is delayed, the first hour of waiting is free.
2. Into the city. Tallinn Airport is only about 4 km from the centre, so the first leg is short — enough to check messages and confirm the day's plan.
3. Between meetings. With hourly or full-day hire, the car stays with you. The driver waits outside, your bag and documents stay in the car, and you step out at each door.
4. Out of town. A site visit in Tartu or a meeting in Riga? The road time becomes desk time. Tallinn–Tartu is about 2 h 20 min, Tallinn–Riga about 4–4.5 hours.
5. Evening. Dinner with the client, and a ride back to the hotel without looking for a taxi.

Hourly or full day?

For a single meeting across town, a transfer is enough. If your day has three or more stops, hourly hire is simpler: the driver waits and you never need to book the next ride. Once a day reaches seven or eight hours, the full-day rate (€500 for the S-Class, €400 for the V-Class) is usually the better value. Tell us the schedule and we will suggest the option that makes sense — the price is confirmed in advance, within 30 minutes.

Tips for working on the road

• Send the schedule in advance — addresses, times and who is joining. The driver plans the route, not you.
• Plan calls for the longer legs. Short city rides are better for emails and reading.
• Keep a phone hotspot as backup. Under EU "roam like at home" rules, most EU mobile plans work in Estonia, Latvia and Lithuania at domestic rates.
• Leave a buffer before key meetings. Ten quiet minutes in the car before you walk in are worth more than arriving exactly on the minute.